Application Letter Part 1, 2, 3 & 4

 



Part 1

A. Definition of Application Letter

   Job application letter is a letter made by a job applicant for a certain position for acceptance in an agency. In writing a job application letter, it is not always based on one format. But there are many formats or versions that can be used according to the needs of job applicants.


B. Function Application Letter

   In addition to working as a communication tool with job applicants, job application letters also work as an initial assessment tool whether they are suitable to be placed in the chosen position or included in the application letter or not.



C. Parts of the Application Letter

There are generally 3 parts to a job application letter. Here's the explanation:

1.) Greetings (opening)

   Salutatio is the opening section that contains to whomever the letter is addressed. The format is,

Dear sir/madam (when you don't know the name and gender of the recipient)

Dear Mr./ Mrs./ Ms. Last name (when name and gender are known)


2.) Paragraph Body (content)

   This section contains the gist of the letter. It also includes the last education or work experience and where the job vacancy was found. Complete CV and portfolio included in the envelope can also be included.


3.) Cover 

   The closing is the closing part that marks the end of the application letter.



D. Letter Section More Details

1.) Title of cover letter

   This section usually contains the sender's name, city, country, phone number, email, recipient name, company name and address.

Example:

Deni Zach

Bon, South Sulawesi, Indonesia | 08672974xxx | neerezbone@gmail.com

duke

PT. New English Course

Jl. Lui River



2.) Date Line

   This section contains the date the letter was written. Usually placed above the header or below the header. Use of date is mandatory. Some include dates and some don't.


3.) Greetings

   The greeting that is often used is "dear". In writing, the author must include the last name of the recipient and be given a comma. 

Example:

Dear Mr Zach,


   Or it can be replaced with Dear Sir, (for men) and Dear Madam, (for women) or you can also write Dear Madam or Sir, (if you don't know the gender)


4.) Paragraph 1

   This paragraph contains personal information as well as the position/position chosen.


5.) Paragraph 2

   In the second paragraph the author lists his personal skills and accomplishments to ensure that the author is a good fit for the position.


6.) Paragraph 3

   In this section, the writer assures the recipient that the writer has the appropriate qualifications for the chosen position and hopes to be called for an interview.


7.) Closing and signature

   Include closing greetings (accompanied by a comma), signature and full name. Examples of closing greetings: sincere, greeting, faithful, etc.

Note: when writing a cover letter, avoid making abbreviations or using non-formal sentences such as I'm, I'll, I can't, etc. Use polite and unobtrusive language.


E. Sample Application Letter 

26 December 2020

Listy Lesmina

Head of HR

PT. Eternal Blessings

Jl. Lansat

Bandung

Dear Mrs Farr,



This letter was written with a focus on accounting staff positions, and I am sending my application and resume. I am very happy to hear about this job vacancy, because previously I have worked as an accountant for 3 years and have become more experienced.



I completed my studies in accounting from Sultan Hasanuddin University (UNHAS), and I also have a C.P.A. I work with Dorsey Armstrong and have successfully handled accounting books and financial records for more than 50 cities from various public sectors. As you will know from my resume, I have also played most key roles in staff accounting positions, and I would like to work with you with the same energy in the future.



I would really appreciate and be grateful if you could arrange a meeting according to your pocket money. You can contact me via my email at garina09@yahoo.com or call me at 08130943xxx.



Thank you for taking your valuable time to read my resume and job application. I hope you have a good day.



Best regards,

Garina Shum



Exercise: page 13-14


Explanation video



Part 2

Exercise: Page 17-20



Part 3

Exercise Part E (Page 27)


CV




Sample application letter questions:

Dear sirs,

With reference to your advertisement in Today’s time, I would like to be considered for Marketing Senior Assistant post.

My present position in n an electronic marketing staff where I have special responsibility for home appliances. I also have experiences in other electroic goods, like cameras and smart phones. I have been working as a marketing specialist as soon as I completed my first degree in 2012. My tasks among other are building good relationship with distributors and customers, and providing inputs for the company about pricing policies, marketing strategies, and customer satisfaction.

Hoping to hear from you soon, I enclose my curriculum vitae and rencent photograph.

Yours faithfully,

Harry Clarks


1. Why does the sender write the letter?
A. To apply for a certain position.
B. To provide inputs for the company.
C. To give information about his speciality.
D. To convince the readers about his experience.
Answer: A

2. What does the sender possibly do after sending the letter?
A. Wait for the response of the recipient.
B. Call the recipient for the confirmation.
C. Work as a marketing specialist.
D. Complete his firs degree
Answer: A

3. “…I enclose my curriculum vitae..” The word “enclose” is in the closest meaning to…
A. Hedge.
B. Attach.
C. Confine.
D. Encircle
Answer: B


Text 2

Taylor, Inc.

694 Rockstar Lane

Durham, NC 27708


Dear Human Resources Director:

I just read an article in the New and Observer about Taylor’s new computer center just north of Durham. I would like to apply for a position as an entry-level programmer at the center.


I understand that Taylor produces both in-house and customer documentation. I am a fresh graduate of DeVry Institute of Technology in Atlanta with an Associate’s Degree in Computer Science. In addition to having taken a broad range of courses, I served as a computer consultant at the college’s computer center where I helped train computer users on new systems.


I will be happy to meet you at your convenience and discuss how my education and experience match your needs. You can reach me at my home address, at (9191) 233-1552, or at rock@devry.alumni.edu.


Sincerely,

Raymond Krick


4. Why did Mr. Krick write the letter?
a. To apply for a job.
b. To ask for some information.
c. To introduce himself to Taylor.
d. To explain his educational background.
Answer: A

5. How does Mr. Krick know the vacancy?
a. From the radio.
b. From a colleague.
c. From a newspaper.
d. From the television.
Answer: C


Part 4

Conclusion:

- An Application Letter is a letter from someone who needs a job to a person or official who can provide a job or position. Through this application letter, the applicant asks that he or she be given a job. 

-Types of Application Letter : 
a. Combined with curriculum vitae 
b. Separated from curriculum vitae

-Generic structure : 
• Heading
• The address 
• A greeting
• The introduction
• The body
• The close
• The signature

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